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M-Files

Unlock the Value of Information and Drive Innovation
Imagine if it didn’t matter where documents and other information were stored or which system managed them? What if chaotic file shares, information silos and vendor lock-in were a thing of the past?

With M-Files 2018 and the Intelligent Metadata Layer, they are, and information management will never be the same.

Bridging the gap between Core Business Systems, Documents and other Content

ECM, document management and other similar systems have traditionally been focused on managing documents and other content: contracts, proposals, invoices, images and so on, often referred to as “unstructured content.” But other core business systems, such as CRM, ERP, HR and so on, also contain data vital to the business. Bridging the two is necessary to providing unified and efficient access to all the information needed run the business. Intelligent information management embraces these “structured data” and “unstructured content” to create a unified, 360° view of information, so no matter what system you’re using, you always find what you need.

M-Files Benefits

Find the right information instantly

Sometimes finding the right information when you need it seems impossible. Where was that document saved? Who edited it last? What if it didn’t matter? M-Files eliminates the chaos of traditional folders by organising information based on what it is, so you never have to remember where it’s saved or which version is the right one.

M-Files Benefits

Protect sensitive information

With M-Files, protecting sensitive information while making it accessible to specific people in the organisation is easy. M-Files manages permissions automatically and dynamically, ensuring data security and maintaining accessibility for everyone.

M-Files Benefits

Access anything from any device

View documents and manage processes on the go with the M-Files mobile app for iPhone, iPad, Android and Windows Phone. Scan, access, review and approve documents no matter your location or mobile device.

M-Files Benefits

Sharing & collaboration

Sharing documents in M-Files is as easy as a right click. Whether you need to send someone a document or collaborate with colleagues, M-Files keeps everything streamlined and organised.

M-Files Benefits

One version of every document

What if everyone in your organisation could always find the precise and up-to-date document they needed quickly? In M-Files, there’s only one version of every document. No matter what type of document is needed, it’s always current.

M-Files Benefits

Automate workflows

Manually managing day-to-day processes isn’t a good use of your time. M-Files automates operational workflows like invoice approvals. That means you can ensure consistency while M-Files verifies that every step in your business process is followed.

M-Files Benefits

Automate workflows

Manually managing day-to-day processes isn’t a good use of your time. M-Files automates operational workflows like invoice approvals. That means you can ensure consistency while M-Files verifies that every step in your business process is followed.

M-Files Benefits

M-Files plays well with others

Communication is the key to any relationship and your business software is no exception. M-Files talks to your other systems so you can find what you need from wherever you are. We integrate tightly with existing CRM, ERP and other business systems so that every bit of content you need is in one place.

Benefits of Intelligent Information Management



  • Find Information Instantly

    Sometimes finding the right information when you need it seems impossible. Where was that document saved? Who edited it last? What if it didn’t matter? Digital Documents EIM solutions eliminate the chaos of traditional folders by organising information based on what it is, so you never have to remember where it’s saved or which version is the right one.

  • Protect Sensitive Information

    With Digital Documents EIM solutions, protecting sensitive information while making it accessible to specific people in the organisation is easy. Our EIM solution manages permissions automatically and dynamically, ensuring data security and maintaining accessibility for everyone.

  • Access Anything From Any Device

    View documents and manage processes on the go with a mobile app for iPhone, iPad, Android and Windows Phone. Scan, access, review and approve documents no matter your location or mobile device.

M-Files for your business role

  • IT
  • Quality
  • Finance
  • Legal
  • Operations
  • Sales
  • Marketing
  • HR
  • Customer Service

You deploy and maintain every bit of technology your company uses. The company relies on you to make it all work. From computer networks to information security to server infrastructure, you keep everyone and everything in your organisation running and connected. M-Files automates processes, access permissions and more so you can focus on other important projects.

You’ve got high standards. Maintaining regulatory compliance and ensuring product quality consistency are your top priorities. Manually tracking tasks and verifying actions can be extremely time consuming. M-Files automates workflows while allowing the right people to access the right information instantly.

Whether you’re in Accounting, Accounts Payable or Payroll, you jump through a lot of hoops to keep things running smoothly. From audits to debt restructuring to reporting, managing the day-to-day finances of a business is a tough job. M-Files helps organisations comply with financial regulations while providing instant access to important documents and information.

What you do every day saves the company money, time and countless headaches. Dealing with all of those cases, documents, agreements and policies is challenging. M-Files automates business processes like contract approval workflows and supports eDiscovery, providing instant access to all of the information you need so you can spend more time dotting the i’s and crossing the t’s.

You’re responsible for the day-to-day functions of your company. From purchasing to logistics to administration, keeping everything running smoothly is a huge task. M-Files puts the “back office” front and center by organising information and automating business processes.

You make the company money. That’s why you can’t afford to waste time finding the documents and information you need to close the next deal. M-Files makes sure you have the customer information, collateral and data you need to keep your company and numbers growing.

You have to be creative and efficient to drive the sales of your organisation. The last thing you should be thinking about is where to find something or which version of a press release is the most current draft. M-Files makes sure you always have that one, always up-to-date file exactly when you need it.

People are the most important asset in the company, so effectively managing and supporting them is vital to business success. M-Files HR helps you access and manage employee documents, information and processes from recruiting and onboarding, to ongoing training and career development.

You’re in charge of making sure customers are happy before, during and after their purchase. That means you have to provide the right service and support as quickly, accurately and courteously as possible. Doing that is difficult if you don’t have the information you need at your fingertips. M-Files provides instant access to the documents and data that will help you achieve true customer satisfaction.

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