GDPR Support

GDPR Support Services

Unmanaged records represent a significant GDPR compliance risk.

To help companies ensure their records don’t fall foul of the Regulation, we have an experienced records management team on hand to help you fully understand the impact of the GDPR on your organisation. Digital Documents can help you identify gaps and build a roadmap for compliance that will not just remove the uncertainty around the changes, but enable you to deliver better outcomes, build trust with your customers and significantly reduce any associated risks.

GDPR Compliant Records

Data Retention
Right of Access
Right to Rectification
Right to Erasure

Article 5 (1)(e)
Personal data shall be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) subject to implementation of the appropriate technical and organisational measures required by this Regulation in order to safeguard the rights and freedoms of the data subject (‘storage limitation’);

How we can help

- Services and solutions to ensure data is kept no longer than necessary by applying automatic retention policies to both electronic and hardcopy stored data.

- Record cleansing and classification services for both hardcopy and electronic records.

- Digital imaging and data extraction programs that will streamline your organisation’s ability to store, access and manage documents in an electronic format.

- A precise filing and identification system for all hardcopy records, with tags, barcodes and meta data, providing clearly defined access rights and accountabilities.

- Secure destruction services for paper documents, hard drives and electronic media, issuing a Certificate of Destruction after every shred.

- Audit, classification and storage of personal data in highly secure storage facilities that are purpose built to store and protect records.

- Personal data inventory spanning both physical documents and digital documents.

- Delivering powerful search solutions to facilitate quick and easy access request responses.

- Monitoring and access control for confidential documents, with full audit trails.

Article 15(1)
The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data.

How we can help

- Services and solutions to ensure data is kept no longer than necessary by applying automatic retention policies to both electronic and hardcopy stored data.

- Record cleansing and classification services for both hardcopy and electronic records.

- Digital imaging and data extraction programs that will streamline your organisation’s ability to store, access and manage documents in an electronic format.

- A precise filing and identification system for all hardcopy records, with tags, barcodes and meta data, providing clearly defined access rights and accountabilities.

- Secure destruction services for paper documents, hard drives and electronic media, issuing a Certificate of Destruction after every shred.

- Audit, classification and storage of personal data in highly secure storage facilities that are purpose built to store and protect records.

- Personal data inventory spanning both physical documents and digital documents.

- Delivering powerful search solutions to facilitate quick and easy access request responses.

- Monitoring and access control for confidential documents, with full audit trails.

Article 16
The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. 2Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

How we can help

- Services and solutions to ensure data is kept no longer than necessary by applying automatic retention policies to both electronic and hardcopy stored data.

- Record cleansing and classification services for both hardcopy and electronic records.

- Digital imaging and data extraction programs that will streamline your organisation’s ability to store, access and manage documents in an electronic format.

- A precise filing and identification system for all hardcopy records, with tags, barcodes and meta data, providing clearly defined access rights and accountabilities.

- Secure destruction services for paper documents, hard drives and electronic media, issuing a Certificate of Destruction after every shred.

- Audit, classification and storage of personal data in highly secure storage facilities that are purpose built to store and protect records.

- Personal data inventory spanning both physical documents and digital documents.

- Delivering powerful search solutions to facilitate quick and easy access request responses.

- Monitoring and access control for confidential documents, with full audit trails.

Article 17(1)
The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where certain grounds apply.

How we can help

- Services and solutions to ensure data is kept no longer than necessary by applying automatic retention policies to both electronic and hardcopy stored data.

- Record cleansing and classification services for both hardcopy and electronic records.

- Digital imaging and data extraction programs that will streamline your organisation’s ability to store, access and manage documents in an electronic format.

- A precise filing and identification system for all hardcopy records, with tags, barcodes and meta data, providing clearly defined access rights and accountabilities.

- Secure destruction services for paper documents, hard drives and electronic media, issuing a Certificate of Destruction after every shred.

- Audit, classification and storage of personal data in highly secure storage facilities that are purpose built to store and protect records.

- Personal data inventory spanning both physical documents and digital documents.

- Delivering powerful search solutions to facilitate quick and easy access request responses.

- Monitoring and access control for confidential documents, with full audit trails.